To complete your application, we'll need you to upload company documents, answer a few questions, and verify shareholders who own more than 5% of the company.

You will need to upload:

• Certificate of Incorporation
• Articles of Association
• Register of Directors 
• Register of Shareholders
• Certificate of Good Standing - Optional

Where to find this documentation:

Certificate of Incorporation (KVK Uittreksel)

Proof that the company has been legally formed and registered as a corporate entity. It confirms the company's name, registration number, date of incorporation, and legal form.

This document is not issued once at incorporation and kept permanently — it must be requested each time it is needed, as it reflects your company's current registration status. You can obtain it via kvk.nl. It must carry the official KVK stamp. This document must be dated within 90 days of your submission to us. 

Articles of Association (Oprichtingsakte)
The founding document that defines the company's purpose, structure, and internal governance rules. It acts as the company's legal constitution and was signed at the time of incorporation.

This is the notarial deed drafted and signed by a civil law notary at the time of incorporation. You received this document from your notary at the time of incorporation. If you no longer have it, contact your founding notary to request a certified copy. This is a historical document; the date on it will be your incorporation date.

 
Register of Directors (KVK Uittreksel)
A formal record of the individuals legally authorised to manage and represent the company. It confirms who holds executive responsibility and signing authority.

Directors of Dutch companies are registered with the KVK and listed directly on the KVK Uittreksel, so the same document you provide for the Certificate of Incorporation will also cover this requirement. Please ensure the extract you submit is dated within 90 days of your submission to us, and carries the official KVK stamp.

Register of Shareholders (Aandeelhoudersregister)
A record of who owns the company and in what proportion. It identifies the ultimate beneficial owners and their respective shareholdings.

The shareholders' register is an internal document maintained by the company and is not publicly filed with the KVK. You will need to provide a certified extract from it, signed by a director or the company's notary, clearly listing all current shareholders and their ownership percentages. This document must be dated within 90 days of your submission to us. 

Certificate of Good Standing - Optional
Confirmation that the company is legally active, compliant, and in good standing with relevant authorities. It assures third parties that the company has not been dissolved or struck off.

You can use the KVK Uittreksel (The same as Certificate of Incorporation).

Shareholders:

Each shareholder who owns more than 5% will have their identity checked (KYC). Once you have submitted your business documents, you will add the shareholders.

Each shareholder will receive an email to complete their KYC. They will need to upload their passport and proof of address dated within the last 3 months.

Once all business documentation and shareholders' identities have been checked, your account will be approved. Usually taking 1-3 business days.