To complete your application, you will need to upload company documents, answer a few questions, and verify shareholders who own more than 5% of the company.
You will need to upload:
- Certificate of Incorporation
- Shareholder Registry
- Director Registry
- Certificate of good standing - optional but a good idea
- EIN Letter
Where to find this documentation:
Certificate of Incorporation would have been provided to you via email or mail from the State or the company you used when you incorporated. If you no longer have it you can get a new copy from the Secretary of State portal. Each State has their own website, either Google the name of the state where you incorporated + Secretary of State portal, or use this LINK to find the correct website.
Operating Agreement, Bylaws or Incumbency Certificate are good documents to upload and will most likely cover you for Shareholder Registry & Director Registry. These will have been provided to you by the company that helped you incorporate. If you no longer have access to these, there are alternatives, please see below:
Shareholder Registry also called Member Registry is an internal document. If you don’t have it you can create this document. You will need to include: the company name, and then for each shareholder: their full name, the date they became a shareholder, their address, class of shares, number of shares and price per share. If you create your own document, it must be signed (wet or digital) and dated within the last 90 days by a director.
You can access and download it from here.
Director Registry also called Registry of Officers/Managers/Managing Members is also an internal document. If you don’t have it you can create this document. You will need to include the company name and then for each director: date of appointment, director name, director address, and position. If you create your own document, it must be signed (wet or digital) and dated within the last 90 days by a director.
You can access and download it from here.
Certificate of Good Standing is an optional document, but useful to upload if you have it. It is generated by the Secretary of State; you can get it via their website, follow the same steps under Certificate of Incorporation.
EIN Letter is generated by the IRS when they first assign your EIN. Upload the official IRS document they sent you. If you no longer have it you can get a verification letter from the IRS.
Shareholders:
Each shareholder will have their identity checked (KYC) who own more than 5%. Once you have submitted your business documents, you will add the shareholders.
Each shareholder will receive an email to complete their KYC. They will need to upload their passport and a proof of address dated within the last 3 months.
Once all business documentation and shareholders identity has been checked, your account will be approved. Usually taking 1-3 business days.
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