To complete your application, we'll need you to upload company documents, answer a few questions, and verify shareholders who own more than 5% of the company.
You will need to upload:
- Certificate of Incorporation
- Articles of Association
- Register of Directors
- Register of Shareholders
- Certificate of Good Standing – Optional
Where to find this documentation:
Certificate of Incorporation (Äriregistri kaart)
Proof that the company has been legally formed and registered as a corporate entity. It confirms the company's name, registration number, date of incorporation, and legal form.
This document is issued by the Estonian Centre of Registers and Information Systems (RIK) and is available through the e-Business Register at ariregister.rik.ee. It is not a one-time document; it reflects your company's current registration status and must be requested each time it is needed. You can download a digital extract directly from the portal; no physical stamp is required, as Estonian registry documents are digitally signed and legally valid. This document must be dated within 90 days of your submission to us.
Articles of Association (Põhikiri)
The founding document that defines the company's purpose, structure, and internal governance rules. It acts as the company's legal constitution and was signed at the time of incorporation.
This is the document you signed when your company was incorporated, either before a notary or through the e-Business Register's online incorporation portal. You can retrieve a certified copy from the e-Business Register at ariregister.rik.ee by searching for your company and downloading the relevant filing. It must be signed or carry a digital signature. The date on it will reflect your incorporation or most recent amendment date.
Register of Directors / Register of Shareholders
A formal record of the individuals legally authorised to manage and represent the company. It confirms who holds executive responsibility and signing authority / A record of who owns the company and in what proportion. It identifies the ultimate beneficial owners and their respective shareholdings.
You can obtain this document directly from the e-Business Register at ariregister.rik.ee. Search for your company, click Data Extract, and under Persons, select Shareholders, Persons on Registry Card, and Beneficial Owners. This single extract covers both the Register of Directors and the Register of Shareholders. No physical stamp is required; Estonian registry documents are digitally signed and legally valid. It must be dated within 3 months of your submission to us.
Certificate of Good Standing – Optional
Confirmation that the company is legally active, compliant, and in good standing with relevant authorities. It assures third parties that the company has not been dissolved or struck off.
Estonia does not issue a standalone Certificate of Good Standing, but a current, digitally signed extract from the e-Business Register (Äriregistri kaart) is widely accepted as an equivalent. This can be downloaded directly from ariregister.rik.ee and confirms that the company is active and in good standing as of the date of issue.
Shareholders
Each shareholder who owns more than 5% will have their identity checked (KYC). Once you have submitted your business documents, you will add the shareholders.
Each shareholder will receive an email to complete their KYC. They will need to upload their passport and proof of address dated within the last 3 months.
Once all business documentation and shareholders' identities have been checked, your account will be approved. This usually takes 1–3 business days.
Comments
0 comments
Please sign in to leave a comment.